PowerPoint – Creating Custom Graphics (Shiny Spheres)

Although there are lots of images you can download or copy from a variety of sources, sometimes you can’t find exactly what you want. The only way to get around this is to create your own custom shapes and images.
Although PowerPoint won’t ever have the functionality of Adobe Illustrator or Photoshop, with a handful of tricks you can create some fairly neat graphics to spruce up your presentations rather than stick to usual set of clip art or shapes available to you in the standard menu.
How about creating something like this…

What we are aiming to create...

What we are aiming to create…

Ok…a shiny sphere…what use is that? Let’s not forget that PowerPoint is there as an aid to presenting, not the presenter. Using abstract images or graphics can help to convey a message across rather than ram it down your throat. The explanation of the graphics is down to the presenter – after all it’s the presenter that the audience has come to listen to, not read page after page of bullet points (yawn!!).

So how do we create this marvel? I will show you two methods: one quick and simple, the other more involved and gives you more control over the end effect.

Method 1 – the more involved method:

From the INSERT tab, select SHAPES and select the OVAL from the BASIC shapes section. Note that circles are not an option in Microsoft drawing tools.

Selecting OVAL to create a circle

Selecting OVAL to create a circle

To create a perfect circle hold down the SHIFT key while you drag the cursor, otherwise all you get is as the shape name suggests, an OVAL.

From the FORMAT tab go to SHAPE OUTLINE and remove the OUTLINE to your circle.

Remove the outline to a shape

Remove the outline to a shape

Next we need to fill the circle with a GRADIENT FILL. Right click on the circle and select FORMAT SHAPE.

Then make the following settings:

ScreenHunter_114 Nov. 12 11.40

  2. Set the TYPE to RADIAL
  4. Make sure you only have 2 GRADIENT STOPS. Set a light colour at 0% (far left) and a dark colour at 70%. In this example I have used Blue-Grey, Text 2, Lighter 80% for the lighter colour and Blue-Grey, Text 2, Darker 50% for the darker colour. You can of course whatever combination you want.

I am using PowerPoint 2013 here but the same settings can be achieved in earlier versions too.

Now add a second smaller OVAL/CIRCLE on top of your first circle. You can use either a circle or an oval, your choice, whichever you think looks best. I will add an oval in this example.

Again you will need to apply similar settings to your first circle…no outline, gradient fill etc. but this time with slightly different setting on the GRADIENT FILL.

Settings for the smaller sphere

Settings for the smaller sphere

  1. Set the TYPE to LINEAR
  3. Set the first stop (far left) to WHITE and use the same dark colour as before for stop 2 but this time set it to 80-85%
  4. Set TRANSPARENCY to 100%

The final step is to add a SHADOW under the sphere.

Click on the main circle (you don’t want to create a shadow for the smaller one), then right click and select FORMAT SHAPE again, but this time pick the EFFECTS section and select SHADOW. Go for any setting you like. In this example I have used the following settings:

Shadow settings for your sphere

Shadow settings for your sphere

Method 2 – the quick and easy way:

Create your circle, removing any shape outline, exactly as outlined in the steps above.

On the FORMAT tab look at the SIZE of your circle and make a note of the size shown.

Size of your shape

Now right click on your circle and select FORMAT SHAPE. Go to 3-D FORMAT and set both the TOP and BOTTOM BEVEL to ROUND.

Bevel setting

You now need to set the WIDTH and HEIGHT values. To set this correctly and quickly, you’ll need the size of the circle you created. To calculate the correct values for your circle you have to do a quick calculation;

  • If working in centimetres – diameter x 14
  • If working in inches – diameter x 36

Apply the calculated number to width and height for both top and bottom bevels. So using my example here, the values would need to be set to 9.22 x 14 (my laptop works off metric measurements) to give a value of 129.08, which I have rounded down to 129.

The end result then looks like this;

                               Quick sphere

This gives a perfectly acceptable result and creates a complete sphere that you can rotate which changes the lighting slightly across the surface.

Whichever method you choose to use, you can create as many of these as you like in any colour you like to match your presentation theme.

Spheres in various colours. With a bit of added animation you can turn these into a Newton's cradle!

Spheres in various colours. With a bit of added animation you can turn these into a Newton’s cradle!

How you then choose to design your own graphics is entirely up to you and the message you are trying to get across to your audience.

Using spheres with some added 3-D images

Using spheres with some added 3-D images

Although this sort of thing takes time, the end result is worth it, and with practice it takes less time, and ultimately you can move away from the standard dull/unimaginative bullet point/clip art type presentation that send people into a presentation weary comatose state. Even if they don’t think the topic is interesting, at least they might show some interest in your amazing graphics!

Now go and get creative.


Posted on November 12, 2013, in PowerPoint and tagged , , . Bookmark the permalink. Leave a comment.

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