In a couple of my other blogs, I have shown you how to create dynamic ranges ( http://wp.me/p2EAVc-9Y ) and also how to use these to set up a 12 month rolling chart ( http://wp.me/p2EAVc-ah ). This time I am going to show you how to create a dynamic scrolling chart.
By that, I mean a chart that can cover many (100s, 1000s) of data points but only show a limited number at any one time and the user uses a scroll bar to select which data is displayed. This type of chart allows you to scroll through years’ worth of data but only show a set number of data points but only using a single chart.
Here is what we are going to create…
To achieve this we are going to have to combine a number of techniques. So…if you are not familiar with the OFFSET function to create dynamic ranges, then check out this blog first ( http://wp.me/p2EAVc-9Y). If you are not familiar with creating a dynamic chart then check out this blog ( http://wp.me/p2EAVc-ah ). Without this prior knowledge, setting up this scrolling chart will not be obvious…to say the least.
Let’s say I have 8 years of data. If I plot all of it on one chart it’s going to be messy, and not easy to read – too many points and not enough labels!
It would be so much easier to read if there were only 12 months of data visible for example, but I need to look at all my data over the full 8 year period and beyond as I add more data.
Create your chart, including all your data…we will make changes later to convert it into the scrolling dynamic chart we want.
As always, I am going to create my dynamic named range to cover the data points first but to start with I am going to add in my scroll bar as I will need its control cell as part of my dynamic range formula. Place it wherever you want…I quite like to put it directly above or below my chart area.
To add a scroll bar, make sure your developer tab is turned on. From the FORM CONTROLS, select the SCROLL BAR.
Click and drag your mouse pointer to draw the scroll bar.
Right click on your SCROLL BAR and select FORMAT CONTROL.
In the CONTROL tab of the FORMAT CONTROL window, set the start value to 0. This may vary slightly depending on where you start your dynamic range from, but in this example, the starting point of my dynamic range is the first data cell in the column so I will leave the default value 0.
Your maximum value will depend on how many data points you have all together. I have left it here at the default 100, but change this according to your own data.
Now assign a cell to link to your SCROLL BAR. This cell is important as this stores the value generated by moving the bar to the left or right. When you close the window you should see 0 in the cell you selected. In this example, I have chosen $G$4
In another cell (again, does not matter where) enter the number of data points you want to see in your chart. For this example I have chosen 12 but you can set any number you like, and in fact this can be changed as you use the chart.
Now to create the dynamic ranges. As always I prefer to set the data range first and base my labels and any subsequent data series off that one.
For the data points, my formula will be as follows;
The start row for my dynamic range is set by the value in the linked cell. Like that, as I move the SCROLL BAR right or left, it sets the first row to start that many rows away from B2. The HEIGHT of my data set to use in the chart is set by the value I have manually entered in G4.
Now for the dynamic range to calculate which labels to use;
Again if you are unsure as to why the formula is set up like this refer to my other blog “Excel – Create a 12 Month Rolling Chart” ( http://wp.me/p2EAVc-9Y).
The final step is to edit all the series and label range references, replacing them with the dynamic range names just like we did in the 12 month rolling chart.
You should now have a fully dynamic and interactive chart. All you have to do now is use the scroll button to view all your data.